How AR Workflow Suggests Invoice Numbers

When you create a new invoice in AR Workflow, the system does not ask you to manually enter an invoice number from scratch. Instead, it automatically suggests the next sequential invoice number based on the existing invoices in your account — saving your team time and keeping your records consistent.

How It Works

AR Workflow follows a straightforward logic to determine the suggested invoice number every time a new invoice is created:

Step 1 — The system retrieves all invoice numbers associated with your business, including invoices that are currently active, inactive, or have been deleted.

Step 2 — It identifies the highest invoice number from that full list.

Step 3 — It then suggests the next number in sequence as the invoice number for the new invoice.

Example

If the highest invoice number in your business is 525100, the next new invoice created will automatically be suggested as 525101.

Important — Deleted and Inactive Invoices Are Included

It is important to note that AR Workflow includes all invoices in this calculation — not just active ones. Even if an invoice has been deleted or marked as inactive, its number is still factored into the logic. This ensures that invoice numbers are never accidentally reused, keeping your records clean and audit-friendly.

This behavior is consistent with the legacy application and is by design.

Why This Matters

This automatic sequencing eliminates the risk of duplicate invoice numbers, reduces manual entry errors, and keeps your invoicing consistent — especially in businesses with high invoice volumes where manual numbering would be time-consuming and error-prone.

Need Help?

If you have questions about invoice numbering or notice an unexpected gap in your invoice sequence, reach out to AR Workflow Support at support@arworkflow.com.